VP France Executive Assistant / Communication coordinator

Support to the France Vice-President

• Manage and coordinate the Vice-President's calendar, priorities, and appointments.
• Organize meetings, committees, and governance sessions, including scheduling, agendas, logistics, and required documentation.
• Prepare PowerPoint presentations, briefing materials, and meeting minutes.
• Track and follow up on actions and decisions agreed during meetings.
• Coordinate business travel, itineraries, and reservations.

Coordination across Bechtle France entities

• Collect, consolidate, and synthesize information from the Group's various entities in France.
• Monitor progress on cross-entity topics, identify potential roadblocks, and escalate issues when required.
• Act as a key interface between the France Vice-President, entity management teams, and support functions, including HR, Communications, Marketing, Finance, and IT.
• Internal communications
• Draft clear and engaging internal communications.
• Update and maintain intranet content.
• Prepare communication materials and presentations.
• Coordinate review and approval processes with the relevant stakeholders in France and Germany.
• Maintain and monitor the schedule of ongoing communications to ensure timely delivery.
• Project coordination and follow-up
• Maintain and update project action plans, timelines, and priorities.
• Prepare project monitoring materials, status reports, and management dashboards.
• Coordinate project meetings, including agendas, documentation, minutes, and follow-up actions.
• Gather and consolidate the information required to support informed decision-making.

Compensation

• For candidates with 5 to 7 years of experience: €3,500 to €3,800 gross per month.
• Up to €3,900 gross per month for candidates with more extensive experience.
• The compensation package should be benchmarked against the level of experience ultimately targeted for the role.

Competencies Education - Bachelor's or Master's degree (or equivalent) in Communications, Marketing, Executive Assistance, Project Management, or a related field. Skills

• Excellent written communication skills in French.
• Very good command of professional English.
• Proficiency in Microsoft 365, particularly Teams, Copilot, Outlook, PowerPoint, and Excel.
• Strong ability to create clear, professional, and impactful presentation materials.
• Excellent organizational and prioritization skills.
• Personal qualities
• Ability to work independently and take ownership of responsibilities.
• Strong sense of confidentiality and discretion.
• Thorough, reliable, and attentive to detail.
• Responsive and able to adapt quickly to changing priorities.
• Strong analytical and synthesis skills.
• Ability to work effectively with stakeholders at different levels of seniority.